Cancellation/Refund Policy

If you, for any reason, need to cancel or wish to transfer your reservation at a Virginia Scrapbooking or North Carolina Scrapbook Retreat, you are responsible for the communication of that cancellation/transfer, and for a cancellation fee equal to your required deposit ($50-$75 depending on retreat). Your required deposit will be kept as the cancellation fee provided there is a  45-day minimum notice PRIOR TO THE EVENT DATE for cancellation or transfer.  The date I receive the cancellation is the actual cancellation date. You will receive a reply by email from me confirming cancellation. This will serve as your cancellation date. 

If you do cancel you also forfeit any thank you gifts or prizes. 

If you have won a free retreat and requested to reserve your free retreat at one of our listed retreats and something comes up where you are unable to attend, you will forfeit the free retreat that you requested to redeem for that event. It can not be re-used once redeemed/claimed and it can not be changed. (We have expenses allocated for each person who registers well in advance of each event). If you paid in full, you may transfer the amount LESS your deposit to another weekend within one year only. NO REFUNDS will be issued whatsoever. (45-day notice prior to event date is still required).

Virginia Scrapbooking Retreats reserves the right to cancel an event due to unforeseen circumstances and is not responsible for any associated cost (such as travel) incurred by the registrants. In case of cancellation by Virginia Scrapbooking Retreats, full refunds will be issued promptly less the $50 fee to cover incurred expenses.

This does not apply to anyone who can not make it due to their own unforeseen circumstances. If inclement weather is happening in your area that prevents you from attending one of our scrapbook retreats associated with Virginia Scrapbooking or North Carolina Scrapbook Retreats we can not be responsible.  This does not mean "rescheduled retreats."

IF the date has to be changed due to an unforeseen situation with the hotel or city beyond my control and is rescheduled to a different date, we will not issue a refund under any circumstances beyond our control.

If the location where one of Virginia Scrapbooking or North Carolina Scrapbook Retreats is hosted has inclement weather and the hotel has to cancel, we will arrange for a different date for the scrapbooking weekend retreat. NOTE: If the hotel does not close, then the retreat is still scheduled and will continue. No refunds issued or credited.

If an unforeseen situation does occur, and we can not hold the retreat on the original scheduled date we will do our best to arrange a different date and a refund will not be issued but your retreat payment will be transferred to the new date.